Board of Supervisors County of Louisa Monday, March 4, 2024 Louisa County Public Meeting Room 5:00 PM CALL TO ORDER - 5:00 P.M. Chairman Adams called the March 4, 2024, meeting of the Louisa County Board of Supervisors to order at 5:00 p.m. Attendee Name Title Status Arrived Tommy J. Barlow Mountain Road District Supervisor Present 5:00 PM Fitzgerald A. Barnes Patrick Henry District Supervisor Present 5:00 PM Christopher C. McCotter Cuckoo District Supervisor Present 5:00 PM H. Manning Woodward, III Louisa County Supervisor Present 5:00 PM R. T. Williams Jackson District Supervisor Present 5:00 PM Duane A. Adams Mineral District Supervisor Present 5:00 PM Rachel G. Jones Green Springs District Supervisor Present 5:00 PM Others Present: Christian Goodwin, County Administrator; Dale Mullen, Interim County Attorney; Chris Coon, Assistance County Administrator; Wanda Colvin, Deputy County Administration/Director of Finance; Alexandra Stanley, Executive Assistant/Deputy Clerk; Griff Carmichael, Director of Human Resources; Josh Gillespie, Director of Community Development; Tom Egeland, Senior Planner; and Scott Raettig, Manager of Information Technology CLOSED SESSION On the motion of Mr. Barnes, seconded by Mr. Williams, which carried by a vote of 7-0, the Board voted to enter Closed Session at 5:00 p.m. for the purpose of discussing the following: 1. In accordance with §2.2-3711(A)(1) VA Code Ann., discussion and consideration of prospective candidate for employment of a public body, in particular, for the position of County Attorney of Louisa County; 2. In accordance with §2.2-3711(A)(5) VA Code Ann., discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community; 3. In accordance with §2.2-3711(A)(8) VA Code Ann., consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provisions of legal advice by such counsel. REGULAR SESSION On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to return to Regular Session at 6:00 p.m. RESOLUTION - CERTIFICATION OF CLOSED SESSION Page 1 Board of Supervisors Agenda March 4, 2024 Voter Role Vote Tommy J. Barlow Voter Yes/Aye Fitzgerald A. Barnes Seconder Yes/Aye R.T. Williams, Jr. Mover Yes/Aye Christopher C. McCotter Voter Yes/Aye Duane A. Adams Voter Yes/Aye Rachel G. Jones Voter Yes/Aye H. Manning Woodward, III Voter Yes/Aye On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adopt the following resolution: WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 4th day of March 2024, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law. NOW, THEREFORE BE IT RESOLVED on this 4th day of March 2024, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors. ADMINISTRATIVE ITEMS - 6:00 P.M. INVOCATION Mr. Adams led the invocation, followed by the Pledge of Allegiance. ADOPTION OF AGENDA On the motion of Mr. Barnes, seconded by Mr. Williams, which carried by a vote of 7-0, the Board voted to adopt the March 4, 2024, agenda, as amended, with the following changes: 1. Removed Presentation by the Louisa Arts Center from Information/Discussion Items 2. Added a Resolution Approving the License Agreement for a Construction Trailer with Martin/Horn, Inc. to Consent Agenda 3. Removed an Ordinance to Approve/Deny LDR2023-04; Proposed Amendments to Chapter 86. Land Development Regulations; Article IV. Supplementary Regulations, Division 4. Lake Anna Shoreline Use and Design Standards and Article II. Zoning Ordinance and Maps, Division 5. Growth Area Overlay Standards, Section 86-124. Site Design and Architectural Guidelines MINUTES APPROVAL Board of Supervisors (BOS) – Budget Worksession – February 20, 2024 Page 2 Board of Supervisors Agenda March 4, 2024 On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to approve the minutes of the February 20, 2024, Budget Worksession. Board of Supervisors (BOS) - Regular Meeting – February 20, 2024 On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to approve the minutes of the February 20, 2024, meeting. BILLS APPROVAL Resolution – To Approve the Bills for the Second Half of February 2024 On the motion of Mr. Barnes, seconded by Mr. Williams, which carried by a vote of 7-0, the Board adopted a resolution approving the bills for the second half of February 2024. CONSENT AGENDA ITEMS On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adopt the Consent Agenda items for March 4, 2024, as follows: 1. Resolution - To Approve and Award a Contract for Banking Services 2. Resolution - Authorizing the Renewal of the Health, Dental, and Vision Insurance Contract 3. Resolution - Authorizing the Sheriff's Office to Proceed with the FY2024 Portable Radios Capital Project 4. Resolution - Authorizing Holly Grove Volunteer Fire Department to Proceed with Sleeping Quarter Renovations 5. Resolution - Authorizing Louisa County to Serve as Fiscal Agent for the Louisa County Industrial Development Authority 6. Resolution – Resolution Approving the License Agreement for a Construction Trailer with Martin/Horn, Inc. RECOGNITIONS Presentation – Proclaiming March 3-9, 2024, as Women in Construction Week Mr. Goodwin read the resolution and Mr. McCotter presented a framed copy to members of the National Association Women in Construction Chapter 141. Presentation – Commending and Eric F. Purcell for His Distinguished Service as Louisa District Representative of the Louisa County Board of Supervisors Mr. Goodwin read the resolution and Chairman Adams and Mr. Woodward presented a framed copy to Eric Purcell. PUBLIC COMMENT PERIOD Chairman Adams opened the public comment period. Mr. Fred Vanderburgh, Patrick Henry District, expressed his concerns with the amount of litter in Louisa. Page 3 Board of Supervisors Agenda March 4, 2024 Ms. Vicky Harte, Louisa District, spoke about upcoming legislation; continued fiscal support of the Louisa County Historical Society; taxation on skills games; assessments; and monthly meetings at Smokin Eddies for public input and suggestions on services and resources. Mr. Jonathan Frith, Mineral/JABA Coordinator, talked about services and resources available through JABA for Louisa citizens. Mr. Bryan Hinnant, Green Springs District, spoke in support of the proposed CIP budget to include the construction of a local skate park. He also notified the Board of an upcoming skate day event that will be held near the Betty Queen Center on June 8th. Mr. Dan Kerestes, Green Springs District, spoke in support of the proposed multi-use recreational facility. Mr. Kirk Bowers, Albemarle County, appeared before the Board to talk about the proposed Amazon Data Center. Mr. Barnes requested that an email sent by Mr. Richard Welch be included in the minutes (see Appendix A). With no one else wishing to speak, Chairman Adams closed the public comment period. INFORMATION/DISCUSSION ITEMS Presentation – Louisa County Historical Society Ms. Katelyn Coughlan, Executive Director of the Louisa County Historical Society, provided an update with a PowerPoint Presentation, which included information on the following: an update from the Sargeant Museum, an overview of upcoming events, their proposed FY25 budget request, and the organization’s efforts as they continue to shed light and share the history of Louisa County. The Board thanked Ms. Coughlan for her time and efforts in bringing new life to the organization. UNFINISHED BUSINESS (None) NEW BUSINESS/ACTION ITEMS Resolution – Resolution - Authorizing a Lease Financing with Virginia Resources Authority The Board of Supervisors (the “Board”) of the County of Louisa, Virginia (the “County”) intends to finance the construction of water and sewer infrastructure in the Shannon Hill Growth Area, including but not limited to the waterline and forcemain, elevated water storage tank, water booster station, wastewater pump station and pressure reducing wastewater pump station, and two turf fields at the Louisa County Middle School (collectively, the “Project”), along with costs Page 4 Board of Supervisors Agenda March 4, 2024 of issuance. It has been determined that it is in the best interest of the County to enter into a lease financing arrangement to finance the Project, subject to the terms and conditions herein. The Board has previously entered into (i) a Prime Lease, between the County and the Virginia Resources Authority (“VRA”), dated as of April 1, 2016, conveying certain interests in the parcels of real estate and the associated improvements and property located thereon (the “Leased Property”) to VRA, and (ii) a Local Lease Acquisition Agreement and Financing Lease, between the County and VRA, dated as of April 1, 2016, (a) providing for a portion of the proceeds of the sale of certain VRA bonds provided by VRA to the County and (b) conveying to the County a leasehold interest in the Leased Property (collectively, the “Original Lease Obligations”). The Board seeks to amend and restate the Original Lease Obligations such that VRA’s leasehold interest in the Leased Property secures the financing of the Project in addition to the original project secured by the Original Lease Obligations. There have been presented to this meeting drafts of the following documents (together, the “Basic Documents”) in connection with the transactions described above, copies of which shall be filed with the records of the Board: A. an Amended and Restated Prime Lease, between the County and VRA, expected to be dated as of March 15, 2024, conveying certain interests in the Leased Property to VRA (the “Prime Lease”); B. a Local Lease Acquisition Agreement and Amended and Restated Financing Lease, between the County and VRA, expected to be dated as of March 15, 2024, (i) providing for a portion of the proceeds of the sale of the VRA Bonds to be provided by VRA to the County and (ii) conveying to the County a leasehold interest in the Leased Property (the “Financing Lease”); and C. an Amended and Restated Leasehold Deed of Trust, Assignment of Leases and Rents, Security Agreement and Fixture Filing, between VRA and certain deed of trust trustees to be named therein, expected to be dated as of March 15, 2024, regarding VRA’s leasehold interest in the Leased Property. On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 6-1, with Mr. Woodward voting against, the Board voted to authorize a lease financing with Virginia Resources Authority. REPORTS OF OFFICERS, BOARDS AND STANDING COMMITTEES Committee Reports Ms. Jones reported on the Parks and Recreation Workgroup and their efforts in trying to find options for future pickleball play. Mr. McCotter reported on the litter pickup workgroup. Board Appointments Page 5 Board of Supervisors Agenda March 4, 2024 On the motion of Mr. Williams, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to make the following appointments: 1. Appointed Mr. Nathan Newcomb to the IDA as the Mountain Road District Representative 2. Appointed Ms. Carson Lewis to the Piedmont VA Community College Board (term begins July 1, 2024) 3. Appointed Mr. Tommy Barlow to the James River Water Authority Board County Administrator's Report Mr. Goodwin reported that there were several reports and items of correspondence in the Board packet and reminded the Board of several upcoming events. PUBLIC HEARINGS Presentation – Dominion Sate of the Station Address Ms. Lisa Hilbert, Site Vice President at North Anna Power Station, provided the Annual State of the Station Report on North Anna Power Station in 2023. She said Dominion recognizes their responsibility in being a good corporate citizen and remain focused on helping to improve the social and economic climate of Louisa County. The topics discussed included: • Operating Performance; • Regulatory Issues; • Emergency Preparedness; • Industrial Safety; • Business Impact; • Keeping the Nuclear Option Open; • Renewing Operating License; • Security; • Federal Status of Long-Term Management and Disposition of Used Nuclear Fuel; • Low-Level Radioactive Waste; • Independent Spent Fuel Storage Installation; • Groundwater Monitoring; • Dominion Cooperation with Lake Anna Stakeholders; • Environmental Program; • Citizen Group Relations and Events; and • Employee Involvement in the Community Ms. Hilbert concluded her presentation by thanking the Board for their continued support. Chairman Adams opened the public hearing. Ms. Vicky Harte, Louisa District, With no one else wishing to speak, Chairman Adams closed the public hearing. Page 6 Board of Supervisors Agenda March 4, 2024 ADJOURNMENT On the motion of Mr. Barnes, seconded by Mr. Williams, which carried by a vote of 7-0, the Board voted to adjourn the March 4, 2024, meeting at 7:18 p.m. BY ORDER OF: DUANE A. ADAMS, CHAIRMAN BOARD OF SUPERVISORS LOUISA COUNTY, VIRGINIA Page 7 APPENDIX A Alexandra Stanley From: Richard Welch Sent: Monday, March 4, 2024 11:37 AM To: Info Subject: Deputy Clerk Some people who received this message don't often get email from drwelchpr@gmail.com. Learn why this is important  CAUTION: External email  I am requesting the Board to amend Louisa County Ordinance Sec. 51-3 on unnecessary noises. 1. I believe we need to add a prohibition on discharging firearms within one mile of any public or private school. 2. We also need to add a prohibition on discharging firearms within a half mile of any occupied residence outside the property owned/rented by individual or individuals discharging firearms. I believe these changes are needed to comply with Section 51 that currently prohibits any unreasonable loud, disturbing and unnecessary noise as to be detrimental to the life or health of any person or to unreasonably disturb or annoy the quiet, comfort or repose of any person.   In an age when school after school copes with active shooters, where elementary students must practice ‘run or hide’ to protect themselves from gunmen, it goes without saying that the sound of gunfire, even if innocent, can have a lasting emotional effect on children. A one mile buffer around schools would seem the minimum to protect children from the sound of gunfire.  As a Vietnam veteran, I know that individuals affected by P.T.S.D can also be traumatized by the sound of gunfire. This holds true for those who have experienced gun violence or those suffering from emotional health issues.It is interesting to note that Sec. 54-6 on hunting already prohibits the discharge of firearms within the boundaries of any subdivision in which there are two or more dwellings. Why is gunfire allowed?  I believe sound of gunfire can definitely be “detrimental to life or health” and seriously “disturb the quiet, comfort or repose of any person” as outlined in the current Noise ordinance. Please consider the impact the sound of weapons being fired can have on veterans, those with emotional health issues and children.Are they less important than an individual firing a weapon? Thank you.  Richard F. Welch  1